Choosing the right copier for your business is crucial, as it impacts your daily operations. Here are 25 key features and factors to consider when selecting a new business copier:
Print Speed: Ensure the copier can handle your office’s printing volume efficiently.
Print Quality: Look for high resolution if you need sharp, detailed prints.
Reliability: Research brands and models known for durability and fewer maintenance issues.
Ease of Use: User-friendly interfaces and straightforward controls are essential.
Multifunctionality: Consider if you need a device that also scans, faxes, and copies.
Paper Handling: Check the maximum paper size and types the copier can handle.
Duplexing: The ability to print on both sides of the paper is a must for saving resources.
Connectivity: Look for options like WiFi, Bluetooth, and network connectivity.
Security Features: Essential for protecting sensitive information.
Cost of Supplies: Consider the cost of toner, paper, and other consumables.
Energy Efficiency: Energy Star-rated copiers can reduce operating costs.
Print Volume Capacity: Make sure the copier can handle your monthly print volume.
Size and Footprint: The copier should fit comfortably in your available space.
Warm-Up Time: Some copiers take time to warm up before the first print.
Scanning Features: High-quality scanning with options for different file formats is beneficial.
Automatic Document Feeder (ADF): For quickly scanning multiple pages.
Mobile Printing: Ability to print from smartphones and tablets.
Color vs. Monochrome: Decide if you need full color or if monochrome is sufficient.
Lease vs. Purchase: Determine whether it’s more cost-effective to buy or lease.
Service and Maintenance: Check the service contract and availability of onsite repairs.
Manufacturer’s Support: Good customer support can solve issues more quickly.
Upgrade Options: Consider if the copier can be upgraded as your business grows.
Noise Level: Lower noise is important in a busy office environment.
Software Integration: Compatibility with your existing software systems.
Initial Cost vs. Long-Term Value: Assess both the purchase price and the total cost of ownership.
Before making a decision, it might be beneficial to consult with other businesses in similar industries to see what machines they use and how those machines perform under similar demands.
Town Business Systems is Greater Boston’s Choice for Copier Sales, Leasing & Service. Contact us for all your copier needs.
